Baringa Al Lago

Objectives

  • A new location for 490 guests from a global company
  • To find a breath taking European destination to surpass the previous year’s event
  • A hotel with 290 bedrooms available for two consecutive nights
  • Within one hour’s drive of all major local airports
  • A location capable of hosting all dinners and lunches onsite
  • Manage transfers to collect 490 guests from multiple airports; arriving on different flights, across several days
  • A child-friendly environment with a children’s club onsite
  • To produce two half-day activities off site - no more than 10 minutes’ walk from the hotel
  • A sensational themed gala dinner to create a night to never to be forgotten 

Challenges

  • Transferring 490 guests with children from five different airports over two days
  • Sourcing wet weather cover for the gala dinner for less than £30,000.00
  • Creating an onsite crèche and sleep room facilities for the children
  • Transporting all 490 guests across the lake to an island for the gala dinner
  • Organising an activity for a group of this size abroad
  • Organising a gala dinner a group of this size abroad

Solutions

  • A dedicated team of event managers to handle the transfers ensuring all guests were greeted from the plane and transported to the hotel with ease
  • Importing giant Sunbrellas from the UK in case of wet weather at the gala dinner
  • An onsite evening playroom and sleep room for children ran by a local nursery
  • A collection of small boats shuttling guests from the mainland to the Island throughout the night
  • A large team of event mangers onsite, strategically placed to assist guests at all times
  • Regular site visits and consistent communication to ensure the clients vision was delivered 
Phone: +44(0) 20 7736 8103
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